Please Wait...
Best practices for creating secure and effective temporary links.
Temporary Links provide a secure way to share content for a limited period. By choosing the right expiry settings and access controls, you can ensure your links remain available only for as long as they are needed while reducing the risk of unauthorised access.
This guide outlines recommended practices for creating, sharing, and managing temporary links effectively.
Different situations require different expiry conditions. Select the option that best matches how the link will be used.
| Scenario | Recommended Setting |
|---|---|
| Limited-time promotions | Expiry Date & Time. |
| One-time document sharing | Maximum Clicks. |
| Temporary customer access | Expire After Inactivity. |
| Confidential information | Password Protection with additional expiry controls. |
| Project collaboration | Inactivity timeout with an overall expiry date. |
Combining multiple security features provides better protection than relying on a single expiry condition.
| Security Feature | Benefit |
|---|---|
| Password Protection | Restricts access to authorised recipients. |
| Expiry Date & Time | Ensures the link is unavailable after a specific deadline. |
| Maximum Clicks | Limits how many times the link can be used. |
| Expire After Inactivity | Automatically removes links that are no longer being used. |
Avoid making temporary links available longer than necessary. Choose an expiry period that matches the purpose of the shared content.
| Content Type | Suggested Availability |
|---|---|
| Confidential Documents | Hours rather than days. |
| Business Reports | Until recipients have reviewed the content. |
| Marketing Campaigns | Until the campaign ends. |
| Event Registration | Until registration closes. |
| Internal Resources | According to operational requirements. |
When sharing confidential content, consider implementing several layers of protection.
Keeping your temporary links organised makes them easier to manage and review.
| Recommendation | Benefit |
|---|---|
| Use appropriate Short Domains | Creates professional-looking links. |
| Use Nested Routes | Groups related links together. |
| Review active links regularly | Helps identify links that are still in use. |
| Replace expired links when required | Ensures recipients always receive valid links. |
| Avoid | Recommended Approach |
|---|---|
| Very long expiry periods for confidential files. | Use the shortest practical availability period. |
| Sharing passwords with the same message as the link. | Send passwords separately when possible. |
| Using unlimited access for sensitive information. | Apply click limits or inactivity expiry. |
| Forgetting to verify the destination URL. | Test every temporary link before sharing. |
| Ignoring expired links. | Create replacement links when continued access is required. |
Verify that the link has not expired and that the correct password is being entered if password protection is enabled.
Review all configured expiry conditions. The first condition that is met will cause the temporary link to expire.
Create a new temporary link with updated security settings and share it only with the intended recipients.
Always verify the destination URL before distributing a temporary link to avoid sharing incorrect content.
No single option is universally best. For sensitive content, combining an expiry date, password protection, and maximum click limit provides stronger protection.
Password protection is recommended for confidential or restricted information but may not be necessary for every use case.
Yes. Multiple expiry conditions can be applied to the same temporary link.
Review them regularly, especially if they are used for ongoing projects, customer communications, or time-sensitive campaigns.
Our support team is always happy to assist you.
We use cookies to improve your experience, analyse traffic, and personalise content. By clicking “Accept”, you consent to the use of cookies as described in our Cookie Policy .
Accept cookies Read our Cookie Policy
